2.4 How to Score Applications Against a Rubric Question

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Scoring Rubric - Quick Guide

Overview: 

The QI Applications module captures all of the information from the specific QI application, but you will need to also use additional information that can be found in the Account, Classrooms, or other modules in order to score your applications against the approved program rubric (SRQIP, ITQA, and CCAP QI all have separate rubrics). RTT does not have a rubric. The QI application submission process also creates requisitions, whose status is updated based on the status of the application. See the Requisitions & Transfers Guide for more information [Link coming soon.]


Step 1: Applications Close 

You need to wait for the applications to close so that all applicants can be scored against the rubric before final selections are made. You can certainly start the scoring process before applications close. For applications that don’t have a rubric, you can simply accept those on a first come first served basis up to the number of sites your approved budget can support. 


Step 2: Run Application Scoring Report 

Once all applications are in, you can run the QI program specific reports below to get all of the information you need to score the applications against the rubric. 


Go to Reports, and search for %Rubric in the title to find any report with the word rubric in the title. 




IMPORTANT: Before you run the reports, make sure that the Run-time Filters are correct. You should select the funding stream that matches the title of the report (such as SR for SRQIP Application Scoring Report (Rubric)). You should not need to adjust the Status selections, but feel free to review.



The first time you run the report there will be 0's in each of the Criteria columns and the Total score column will be blank. You'll use the columns in the report to score against the rubrics in the next step.


Step 3: Score the Applications using the Program Rubrics 

Click the link below to find the Scoring Rubrics for SRQIP, ITQA, and CCAP QI programs for CDHS SFY16. Your Council may establish its own rubrics for future funding streams. 


https://ecconnect.ecclacolorado.org/opportunities/


For some of the data for scores you will need to go to Colorado Shines. For additional notes on scoring, refer to this document


On your printout from above, write in the scores for your providers. You will use this worksheet to then type in the scores in the next step.




Step 4: Enter the Scores 

Enter the scores on the Application record on the Rubric Scores tab and select that Yes, Rubric Applies. You can also add notes. After you enter all of the scores, run the report(s) in Step 3 again to see the scores and totals for each provider. Then, you can easily sort by score and determine who should be selected for each QI program. Many nonprofits will use a selection committee or small group of reviewers to determine the final scores and recommendations for which applicants should be selected.




Step 5: Waitlist , Select, and Reject Applicants 

Use the Actions drop-down field on the Applications tab to enter decisions for applications.


It is important to consider your approved funding stream budget when finalizing selections (How to Enter Budget Info in to the Funding Stream Record). If you have applicants that qualify for the funding stream, but scored lower than other applicants, than you can waitlist the applicants (by selecting Waitlist Applications and Requisitions) on the Actions drop-down field. This will update their requisitions to waitlisted and allow you to support those providers if additional funds become available later. 


Any funds obligated via a Program MOU and through Approved Requisitions are the sole responsibility of the Council and should be reflected in Approved Budgets. 


You can also reject applicants (by selecting Remove Requisitions and Reject on the Actions drop-down). If you reject an application, it will completely delete the related requisitions, so be sure that is what you want to do before you select that status. 


See QI Applications, Funding Streams, and MOUs for details on all of the Application statuses


Step 6: Send MOUs to Selected Applicants 

Once the selections are finalized, you can send MOUs for selected participants. See  QI Applications, Funding Streams, and MOUs for details on how to Send MOUs from the Application Record for electronic signature, or upload manual MOUs if you’ve already gotten paper MOUs signed.


Last update 6/16/2016


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