2.4 How to Score Applications Against a Rubric Question
Scoring Rubric - Quick Guide
The QI Applications module captures all of the information from the specific QI application, but you will need to also use additional information that can be found in the Account, Classrooms, or other modules in order to score your applications against the approved program rubric (SRQIP, ITQA, and CCAP QI all have separate rubrics). RTT does not have a rubric. The QI application submission process also creates requisitions, whose status is updated based on the status of the application. See the Requisitions & Transfers Guide for more information [Link coming soon.]
Step 1: Applications Close
You need to wait for the applications to close so that all applicants can be scored against the rubric before final selections are made. You can certainly start the scoring process before applications close. For applications that don’t have a rubric, you can simply accept those on a first come first served basis up to the number of sites your approved budget can support.
Step 2: Run Application Scoring Report
Once all applications are in, you can run the QI program specific reports below to get all of the information you need to score the applications against the rubric.
Go to Reports, and search for %Rubric in the title to find any report with the word rubric in the title.
IMPORTANT: Before you run the reports, make sure that the Run-time Filters are correct. You should select the funding stream that matches the title of the report (such as SR for SRQIP Application Scoring Report (Rubric)). You should not need to adjust the Status selections, but feel free to review.
Step 3: Score the Applications using the Program Rubrics
Click the link below to find the Scoring Rubrics for SRQIP, ITQA, and CCAP QI programs for CDHS SFY16. Your Council may establish its own rubrics for future funding streams.
For some of the data for scores you will need to go to Colorado Shines. For additional notes on scoring, refer to this document.
On your printout from above, write in the scores for your providers. You will use this worksheet to then type in the scores in the next step.
Step 4: Enter the Scores
Enter the scores on the Application record on the Rubric Scores tab and select that Yes, Rubric Applies. You can also add notes. After you enter all of the scores, run the report(s) in Step 3 again to see the scores and totals for each provider. Then, you can easily sort by score and determine who should be selected for each QI program. Many nonprofits will use a selection committee or small group of reviewers to determine the final scores and recommendations for which applicants should be selected.
Step 5: Waitlist , Select, and Reject Applicants
Use the Actions drop-down field on the Applications tab to enter decisions for applications.
It is important to consider your approved funding stream budget when finalizing selections (How to Enter Budget Info in to the Funding Stream Record). If you have
applicants that qualify for the funding stream, but scored lower than other applicants, than you can waitlist
the applicants (by selecting Waitlist Applications and Requisitions) on the Actions drop-down field. This will update their requisitions to waitlisted and allow you to support those providers if
additional funds become available later.
Any funds obligated via a Program MOU and through Approved Requisitions are the sole responsibility of the Council and should be reflected in Approved Budgets.
You can also reject applicants (by selecting Remove Requisitions and Reject on the Actions drop-down). If you reject an application, it will completely delete the related requisitions, so be sure that is what you want to do before you select that status.
See QI Applications, Funding Streams, and MOUs for details on all of the Application statuses.
Step 6: Send MOUs to Selected Applicants
Once the selections are finalized, you can send MOUs for selected participants. See QI Applications, Funding Streams, and MOUs for details on how to Send MOUs from the Application Record for electronic signature, or upload manual MOUs if you’ve already gotten paper MOUs signed.
Last update 6/16/2016
Please submit a ticket on our Support Site if you have additional questions